Business Operations

Faculty/Staff Frequently Asked Questions

Q. I am filling out a local fund voucher and I don't know what account numbers to use.
A. Check out the chart of accounts in an Excel spreadsheet at o:\gd\busop\coa.

Q. I was awarded a grant; how do I establish appropriate accounting for it?
A. Complete the "Request for New Account Form", including all the approvals and forward the completed form to Accountant Juliana Cox.

Q. I want to establish a petty cash fund for our department, how do I begin?
A. Fill out a local fund voucher payable to the persons who will be handling the petty cash and indicate that it is to establish a petty cash fund. Petty Cash Reimbursement Vouchers for replenishing are on the O: drive at O:\gd\busop\forms/pcash.

Q. What do I do with 24 hour payment requests?
A. Turn them in by 2 PM to the 24 hour box located at the Business Office, in the Fletcher Center. Checks are available for pickup at the mailroom after 10 AM the following morning. All checks will be in an intercampus bright red envelope in the department mailbox.

Q. How do I know who to send certain items to, or who deals with certain things?
A.Confused? Give us a call at ext. 2276. We will lead you in the right direction.