Lake Superior State University
Lake Superior State University
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FLSA Designation
Date Issued: 2008-04-24
President's Office
Title: Vice President of Finance
Function and Responsibility
Under the administrative direction of the president, responsible for administering the business and fiscal affairs of the University to include the business operations, financial planning, purchasing, risk management and Norris Center areas.
Duties and Responsibilities
Responsible for the preparation of the annual general fund operating budget for approval by the Board of Trustees. Responsible for monitoring operating budgets of the departments, preparing various special reports and analyses. Advises executive officers and the Board of Trustees on fiscal implications of University proposals and activities. Reviews and assists in preparation and control of proposed budgets for expendable restricted fund activities to insure compliance with operating policies. Reviews and authorizes requisitions, all general fund budget transfers and payroll authorizations, as required.

Serves as the Treasurer for the Board of Trustees; provides regular updates of the current fiscal year financial performance, projected actual expenses and investment portfolio performance. Presents annual recommendation for write-off of uncollectible accounts, reports annual endowment spending, prepares and supports the administration’s recommendation for tuition and room and board rate increases, prepares and supports the administration’s recommendation for the annual operating budget for the general fund and auxiliary operations. Advises the Board of Trustees regarding proposed financing activities including municipal leases, bond issues and/or refinancing recommendations and alternative financing transactions.

Assists in the preparation of the University appropriation request and the University’s annual Capital Outlay Request in cooperation with the appropriate administrative heads for submission to the Board of Trustees and appropriate State Offices.

Supervises the administration of business operations, including the formation of policy in the areas of accounting and reporting methods, purchasing, and the collection, disbursement, investment and custody of all monies of the University.

Supervises the administration and operation of the Norris Center, including the Abel Arena and Student Activity Center.

Supervises the administration and operation of the Purchasing and Risk Management functions of the University.

Serves as Treasurer of the Lake Superior State University Foundation; provides regular updates of the current fiscal year financial performance; provides any requested financial analyses.

Serves as a member of the President’s cabinet, advises the President in all matters relating to the functional areas supervised. Prepares reports and recommendations as needed or requested. As requested by the President, represents the university to off-campus constituencies.

Administers the day-to-day business operations including investments and cash management. Handles negotiations for loans and other financing for the University. Coordinates student financial activities, as they relate to student financial transactions, in cooperation with the registrar and the director of financial aid, and maintains coordination in operation of student loans, scholarships and credit.

Administers all accounting activities including loans, accounts receivable, accounts payable, grant and contract accounting, student loan programs, investment management and cash management. Approves all reports, journal vouchers, disbursements, and other documents concerning account operations.

Coordinates accounting activities with other departments, prepares special reports or analyses, confers with various university officials on financial data interpretation, writes procedures, sets standards, adjusts work loads and schedules according to need, and directly supervises assigned support staff.

Coordinates annual financial audit of the university including the preparation of the annual financial report, single audit report, foundation audit and periodic NCAA procedures. Periodically requests bids and selects external auditors.

Periodically requests bids and selects local bank for provision of daily banking services required by the university.

Perform related duties as assigned.

Master’s degree in accounting or business administration required; CPA, CMA and doctorate in related field preferred. At least five years of management or supervisory experience in an educational setting desired. Must have ability to perform quantitative analyses of management and financial operations. Exceptional ability in oral and written communications.
Physical and Mental Demands
Adequate physical fitness to be able to sit and concentrate for long periods of time; use of gross motor skills to perform supervisory and organizational duties; use of fine motor skills to operate computer; problem solving ability; ability to understand and work with numbers; ability to see, hear, and speak with or without the use of aids to perform normal office tasks.
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