Lake Superior State University
Lake Superior State University
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FLSA Designation
Date Issued: 2010-11-15
Title: Purchasing Manager
Function and Responsibility
Under administrative supervision from the Vice President for Finance, is responsible for the planned negotiation and management of University-wide agreements/contracts, the development and oversight of policies governing purchasing activities, material management, and equipment management; management of surplus property; oversight of mailroom operations; and administers the university license program.
Duties and Responsibilities
Plan and direct the activities of the purchasing department, provide training in purchasing office practices, university policies and procedures.

Responsible for purchasing all materials and supplies for the University, including service contracts and capital equipment. Assume responsibility for purchases involving large expenditures of a technical or complex nature.

Manage and oversight of University procurement-card program.

Prepare bid documents and specifications for the purchase of goods and services for the University. Conduct bid openings and awards purchase orders to successful bidders. Oversee and prepare purchase orders.

Review proposed agreements/contracts and consult with general counsel as necessary.

Prepare annual reports on the activities of the Purchasing Department. Participate on University-wide committees where appropriate.

Coordinate and act as liaison between purchasing, receiving and accounting; sign purchase orders and approve bills for payment; advise and assist central stores and receiving with problem solving; act as liaison with State of Michigan for motor pool in acquisition of vehicles, credit cards, equipment and major repairs.

Oversee the operation of the mailroom; make cost analyses, obtain permits, initiate necessary postage and meter acquisitions.

Provide licensing information to potential licensees as requested, work with licensed retailers for artwork approvals and royalty revenue collections.

Perform related duties as assigned.
Requires Bachelor's degree or an equivalent combination of education and experience. A minimum of three years work experience in purchasing, preferably with a public entity, using electronic data systems for inventory and materials control. Knowledge of standard procurement and recording practices; and the ability to apply knowledge to maintain specialized purchasing, control, and information records. Experience with microcomputer-based software is required. Ability to function in a collaborative environment utilizing a team centered approach to purchasing and university systems. Excellent written and verbal communication skills required. Supervisory experience required.

Physical and Mental Demands
Adequate physical fitness to be able to sit and concentrate for long periods of time; use of gross motor skills to perform supervisory and organizational duties; use of fine motor skills to operate computer; social intelligence; problem solving ability; ability to understand and work with numbers; ability to see, hear, and speak with or without the use of aids to perform normal office tasks.
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