Lake Superior State University
Lake Superior State University
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FLSA Designation
Date Issued: 2011-01-10
Business Operations
Title: Accounts Receivable and Payable Supervisor
Function and Responsibility
Under administrative supervision of the Controller, oversee the accounts payable and receivable functions of the business operations area. Manage the data account clerk and special clerk functions.
Duties and Responsibilities
Responsible for the management of the accounts payable and accounts receivable functions. Provide administrative oversight and direct supervision of data account clerk and special clerk positions. Coordinate, review, and approve the daily work of the accounts payable and receivable staff.

Design and implement necessary changes in policy and process related to the accounts payable and receivable functions to increase efficiency and to ensure continued compliance with state and Federal regulations, as well as University policy and procedures.

Ensure that all University payments and receivables are properly entered and processed in a timely and accurate fashion. Interact with vendors to resolve situations and billing inquiries as needed. Manage the annual IRS Form 1099 reporting process. Perform the annual year-end roll-forward for accounts payable. Coordinate and perform the year-end petty cash audits across campus.

Provide backup support to student services counter personnel as necessary. Assist clerks with proper coding and accounting treatment for various transactions. As needed, assist with the student accounting and billing functions. Occasionally assist other staff members of the business operations area with month-end and annual accounting duties.

Process high volume of data with great attention to detail and accuracy. Maintain confidentiality of sensitive data. Provide leadership to data account clerk and special clerk positions. Maintain and cultivate good working relationships with both internal and external constituencies.

Perform other duties as assigned.
Bachelor degree, including course work with satisfactory completion of at least 16 credit hours in accounting or related business courses. At least one year of experience working in accounts receivable or accounts payable, with experience using electronic data processing. Must have experience with spreadsheet and word processing applications, as well as excellent communicative skills.
Physical and Mental Demands
Adequate physical fitness to be able to sit and concentrate for long periods of time; use of gross motor skills to perform supervisory and organizational duties; use of fine motor skills to operate computer; social intelligence; problem solving ability; ability to understand and work with numbers; ability to see, hear, and speak with or without the use of aids to perform normal office tasks.
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