Lake Superior State University
Lake Superior State University
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FLSA Designation
Date Issued: 1999-09-27
Human Resources Office
Title: Coordinator of Payroll
Function and Responsibility
Under general direction from and reporting to the Director of Human Resources. Responsible to supervise and coordinate all payroll operations and related functions.
Duties and Responsibilities
Coordinate the issuance and control of payroll checks and payroll schedules as authorized by University policy. Create and maintain employee payroll master records. Maintain relevant payroll records and files.

Calculate new employee salaries; prepare final pay-off of wages for terminating and retiring employees. Calculate time off without pay and adjust employees' contracts. Complete payroll advances, as required.

Process timesheets; check for proper signature; calculate total and type of hours to be paid; compare totals to computer edit. Analyze payrolls for accuracy and reconcile computer runs. Set up computer programs to expedite and assure accuracy of payroll operations.

Distribute payroll and fringe benefit expenses to appropriate accounts. Monitor feed to Financial Records System. Reconcile payroll agency funds. Perform payroll reallocations.

Record payroll deductions and prepare vouchers for remittance of payments to appropriate agencies such as banks, annuity agencies, insurance companies, credit unions, courts, Federal Reserve and retirement funds. Oversee payroll withholdings as authorized by state and federal laws and employees. Make timely remittance to appropriate agencies as designated by law and University policy.

Execute table and DBD maintenance. Plan and coordinate payroll calendars. Balance fiscal year end accruals and clearing accounts. Coordinate with systems analyst the testing of new payroll procedures.

Prepare earnings and other necessary reports as required by federal and state regulations and the retirement system. Prepare final reports to the retirement system. Calculate, compile and distribute W-2 forms and records.

Supervise and coordinate work of student assistant(s). Interact with employees and departments on a daily basis regarding pay, taxes, deductions, annuities, hours and individual records. Make recommendations for revisions to office procedures and policies.

Assist the Human Resources Office staff as assigned by the Director.

Perform related duties as assigned.
Associate degree in business or accounting, or 4 years of payroll experience; ability to use and operate a calculator; accuracy with figures; knowledge of bookkeeping; ability to work independently; knowledge of payroll computer programs and spreadsheets; knowledge of governmental regulations affecting payroll operations.
Physical and Mental Demands
Adequate physical fitness to be able to sit and concentrate for long periods of time; use of fine motor skills to operate computer equipment; problem solving ability; ability to understand and work with numbers; ability to see, hear, and speak with or without the use of aids to perform normal office tasks.
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