Redefining the Classroom

Video Tape and DVD Policies

In general, the manner in which we handle video tapes in the library and AV will be guided by the attached ALA Fact Sheet Number 7 (refer to link below):

The procedures enacted try to follow this guideline and other information that comes available to us. These guidelines refer or pertain to videotapes or like material we own (legally acquired) or are made available to us (legally acquired by an individual).

  • Originals (lawful copies) are never loaned or otherwise made available. A copy is made in order to preserve or protect the original copy. Only one copy of any such material may be in use at a time. Originals (lawful copies) of videotapes made available to us via a faculty member will be treated in the same manner as we do our own tapes (for preservation and protection) unless specifically authorized to handle otherwise.
  • Requests for duplicate copies of videotapes must be accompanied by an authorization granting us such permission.
  • All tapes should contain a notice of copyright.
  • In relation to university credit producing ITV classes, videotapes will be handled as if the class was being taught in the traditional manner.
  • For distribution of videotapes containing copyrighted works, a written authorization granting such permission must be provided as noted in the first footnote.

Video and Copyright

ALA Library Fact Sheet Number 7

This fact sheet contains information from two sources:

  • The Copyright Primer for Librarians and Educators, Second Edition by Janis H. Bruwelheide (ALA/NEA, 1995), and
  • A response by James C. Scholtz (then AV Consultant for the Northern Illinois Library System) to a question in American Libraries' "Action Exchange" regarding copyright and video (see the January 1992 issue, pp. 45-46).

Please note that ALA cannot give legal advice. If you need legal advice, you should contact an intellectual property attorney.

For general information and guidance, you may contact ALA's Copyright Specialist, Carrie Russell, at phone number 800-941-8478 (or 202-628-8421), or by fax to 202-628-8424, or via e-mail to

Also, you can contact the United States Copyright Office, at phone number 202-707-3000 (Monday through Friday, 8:30 am to 5:00 pm, Eastern Time only). The web site of the United States Copyright Office and the Copyright Basics page.

When libraries purchase a videocassette, they purchase the physical object as distinct from purchasing the copyright to the content. Copyright regulations, therefore, determine what libraries can and cannot do with the videotapes they own without infringing upon the copyright they do not own. Libraries need to remember that when they want to use a videotape in such a way that would infringe upon the copyright, permission must be sought from the copyright owner or steps taken to ensure that the videotape is leased or licensed for the specific purpose of a public performance. (See #4 below.)

Use of Videotapes

1. Loan/Rental of Videotapes

Libraries may loan/rent videos to patrons for their personal use. This is true even if the video displays "For Home Use Only." According to Bruwelheide (p. 51), "a library or school that resells, rents, or lends a copy of a copyrighted videotape, which it owns, is not infringing on the copyright owner's rights." Some guidelines to follow when loaning/renting a video to a patron:

  • Libraries should not obscure (i.e., cover or deface) the copyright notice as it appears on the producer's label.
  • Libraries should not knowingly loan a video to groups for use in public performances. If a patron inquires about a planned performance of a videotape, he or she should be informed that only private uses of it are lawful.
  • Libraries can charge a nominal fee for use of videos. According to Bruwelheide, "The fact that a fee is charged is irrelevant; the right to distribute a copy includes the right to rent it -- for a fee or deposit or otherwise."

2. Classroom Use of Videotapes

Classroom use of a copyrighted video is permissible only when all of the following conditions are met:

  • The performance must be by instructors or by pupils.
  • The performance is in connection with face-to-face teaching activities.
  • The entire audience is involved in the teaching activity.
  • The entire audience is in the same room or same general area.
  • The teaching activities are conducted by a non-profit education institution.
  • The performance takes place in a classroom or similar place devoted to instruction.

The person responsible for the performance has no reason to believe that the videotape was unlawfully made.

3. Library Use of Videotapes

Most public performances of a videotape in a public room (including library meeting rooms), whether or not a fee is charged, would be an infringement. Such performances require a performance license from the copyright owner. The only exception would be educational programs meeting all seven requirements listed above.

Libraries which allow groups to use or rent their public meeting rooms should, as part of their agreement, require the group to warrant that it will secure all necessary performance licenses and indemnify the library for any failure on their part to do so.

Libraries that permit patrons to watch videotapes in private viewing rooms must strictly limit the viewing to one individual or a very small group and should not levy charges or fees.

Previewing a videotape before borrowing it could be considered by some to be an infringement if done in public areas of a library. Therefore previewing should be done in a private space.

Notices may be posted on video recorders or players used in the library to educate and warn patrons about the existence of the copyright laws. Such a notice might read:


4. Motion Picture Licensing Corporation (MPLC) and Movie Licensing USA

Unless a library purchases a video that comes with public performance rights, libraries cannot show them to groups for in-house viewing or programs. According to Scholtz:

"Generally speaking, 'home use only' video cassettes (the kind you find in video rental stores) do not carry public performance rights... Group use for these videos is generally found to be strictly illegal unless public performance permission is obtained in writing from the copyright holder or via various 'umbrella' licensing companies."

Once the umbrella licensing fee has been paid, unlimited public showings are permitted within the library building.

You can contact MPLC directly with any questions (including license fee quote requests), at phone number 800-462-8855 (or 310-822-8855), or via e-mail to . See the web site of the Motion Picture Licensing Corporation (MPLC) at, which includes a list of Frequently Asked Questions (FAQ) as well as an explanation of the Motion Picture Licensing Corporation (MPLC) Umbrella LicenseSM. Movie Licensing USA is the licensing agent specifically for videotapes and DVDs from Walt Disney Pictures, Touchstone Pictures, Hollywood Pictures, Warner Bros., Columbia Pictures, TriStar Pictures, Paramount Pictures, DreamWorks Pictures, Metro-Goldwyn-Mayer, Universal Pictures, Sony Pictures, United Artists and various other independent studios, and provides the Movie Copyright Compliance Site License. Find out more at the web site of Movie Licensing USA at Send all e-mail to There are separate telephone numbers for schools and public libraries:

  • Movie Licensing USA for Schools: Call 877-321-1300 (toll-free)
  • Movie Licensing USA for Public Libraries: Call 888-267-2658 (toll-free) May 2002

For more information on this or other fact sheets, contact the ALA Library Reference Desk by telephone: 800-545-2433, extension 2153; fax: 312-280-3255; e-mail: ; or regular mail: ALA Library, American Library Association, 50 East Huron Street, Chicago, IL 60611-2795.
Copyright © 2002, American Library Association.
Last Modified: 12:23:49 -- 05/13/2002