Lake Superior State University
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Procedures Manual

  1. General Administration
    1. BOARD OF TRUSTEES
      1. Board of Trustees
      2. By-Laws
    2. UNIVERSITY ORGANIZATION
      1. Organizational Chart
    3. GIFTS AND DONATIONS
      1. Gifts and Donations
      2. Reports to the Board
      3. Policy Governing Acquisitions of Property
    4. External Funding
      1. Proposal Form for External Funding
      2. Indirect Costs for External Funding
      3. Supplanting Local Funds
      4. Prohibiting Use of Federal Funds for Lobbying
    5. NON-DISCRIMINATION POLICY
      1. Non-Discrimination/Sexual Harassment Policy
    6. PUBLIC RELATIONS OFFICE
      1. Requests for Photographs
      2. Social Media Policy
    7. CONFLICT-OF-INTEREST POLICY
    8. POLICY ON POLITICAL ACTIVITY OF STAFF MEMBERS
    9. INDEMNIFICATION POLICY
    10. CONTRACTUAL COMMITMENTS
    11. INFORMATION TECHNOLOGY POLICY
    12. SENIOR CITIZEN PASS POLICY
    13. HONORARY NAMING POLICY
    14. WEB ADVERTISING
    15. CAMPUS RIGHT TO ASSEMBLE DEMONSTRATION POLICY


  2. Academic Administration
    1. ACADEMIC DEPARTMENTS
      1. Secretarial Services
      2. Service Credit for Sabbatical Leaves
      3. Professional Development Funds
      4. Emeritus Appointments
      5. Promotion Policy for Deans
      6. Administrative Employees with Academic Rank
      7. Graduate Faculty Appointments
      8. [This section no longer exists.]
      9. Honorary Doctoral Degree Updated
      10. Scientific Misconduct
      11. Institutional Records of Student Complaints
    2. [This section no longer exists.]
    3. CONTINUING EDUCATION
      1. Non-Credit Activities
    4. FACILITIES
      1. Use/Rental of Classroom Facilities
      2. Relocation of Faculty Offices
    5. LIBRARY/AUDIO-VISUAL
      1. Charges for Supplies
      2. Circulation Records Privacy
      3. Copyright, Reserve Materials
      4. Fines, Lost Materials, Holds, Stolen Materials
      5. Purchasing
      6. Library Computer Use Policy
      7. Use of Equipment
      8. Use of Materials
      9. Electronic Device Circulation Policy
    6. REGISTRATION
      1. Registration - Holds
      2. Registration - Procedure
      3. Registration - Adds/Drops
      4. Student Records
      5. Senior Citizens' Audit Policy
      6. Auditing Courses
    7. SCHEDULING
      1. Class Schedule Booklet Preparation
      2. Scheduling of Athletic Events
    8. GRADES
      1. Student Access to Grades
      2. Posting Student Grades
    9. MILITARY DEPLOYMENT
      1. Military Deployment

  3. Business & Support Operations
    1. AUDITS
      1. Internal
      2. External
    2. BUDGETS
      1. Budget Approval and Implementation
      2. Budget Cycle
      3. Budget Transfer
    3. [This section no longer exists.]
    4. INFORMATION SERVICES
      1. Request for Information Services
      2. Standardization
        1. Programs/Software for Microcomputers
        2. Equipment/Hardware for Microcomputers
      3. Documentation
        1. User Developed Microcomputer Systems
        2. IS Developed Microcomputer Systems
      4. Microcomputer Security
      5. Modem Purchase and Use
      6. Microcomputer Program/Data Backup Procedures
    5. DUPLICATING, PRINTING, GRAPHICS
      1. [This section no longer exists.]
      2. [This section no longer exists.]
      3. [This section no longer exists.]
      4. [This section no longer exists.]
      5. [This section no longer exists.]
      6. Promotional Materials, Publications
    6. EQUIPMENT/PROPERTY/BUILDINGS
        Equipment:
      1. Inventory
      2. Transfer/Disposal of Surplus Property
      3. [This section no longer exists.]
      4. Loan and Use of University Equipment
      5. [This section no longer exists.]
        Property and Buildings:
      6. Inventory Policies and Procedures
      7. Depreciation
    7. FINANCIAL TRANSACTIONS
      1. Accounts Receivable/Collections Procedure
      2. Accounts and Notes Receivable Write-off
      3. Banking Policy
      4. Bids Open and Sealed
      5. Billings
      6. Checks - Cashing, and in Payment
      7. Federal Loan Collections (Perkins, NDSL, Nursing)
      8. Petty Cash Fund
      9. Retention of Profit for Centers and Institutes
      10. Refunds - Vehicle Registration Fees
      11. New Accounts
      12. Cash Disbursements - Refund of Federal Financial Aid and Other Financial Aid Credits
      13. Financial Aid Disbursement to Student Accounts
      14. Federal Cash Management
    8. [This section no longer exists.]
    9. [This section no longer exists.]
    10. [This section no longer exists.]
    11. FUND DRIVES
    12. HOUSING
      1. Late Payment of Room and Board
      2. Residence Halls Deposit
    13. KEYS
    14. TELEPHONE SERVICE/TOLL CALLS
    15. LOST AND FOUND DEPARTMENT
    16. MAIL PROCESSING
    17. PHYSICAL PLANT
      1. Maintenance and Repair Requisitions
      2. Facility Improvement and Modernization Program
    18. RECORDS
      1. Freedom of Information Act
      2. Storage and Disposal
    19. SALARIES AND WAGES
      1. Additional Part-Time Position Pay
      2. Compensation in Kind
      3. Payroll Deduction/Salary Reduction Authorization
      4. Timesheets
      5. Overtime Work Authorization and Compensation Policy
      6. Payroll Advance
      7. Payroll Authorization, Non-Student Employee
      8. Payroll Authorization, Student Employee
      9. Payroll - Direct Check Deposit of Checks
      10. Payroll Computation and Payday
    20. SUPPLIES AND PURCHASES
      1. Bookstore, Desk Copies
      2. Campus Shoppe Discounts
      3. Bookstore Purchasing
      4. Campus Shoppe
      5. [This section no longer exists.]
      6. Office Supplies, Central Stores
      7. General Purchasing Policy and Requisition Procedure
      8. Contract Policy
      9. Local Vendor Preference Policy
    21. TICKETS
      1. Admission to University Events
      2. Ticket Sales
    22. TRAVEL
      1. Travel Advance
      2. Travel Policy
      3. Vehicles, State and College
    23. SAFETY, SECURITY, AND HEALTH
      1. Hazardous Materials Communication
        1. [This section no longer exists.]
        2. Hazardous Waste Disposal Policy
      2. Tobacco Product Policy
      3. Parking Ordinances
      4. Special Parking Permits: Advancement Office
      5. [This section no longer exists.]
      6. [This section no longer exists.]
      7. Public Access Defibrillation
      8. AIDS Guidelines
      9. Hepatitis B Vaccinations

  4. Employee/Labor Relations
    1. ABSENCES
      1. Leaves of Absences With Pay
      2. Leaves of Absences Without Pay
      3. Documentation
      4. Administrative Leave Policy
      5. Family and Medical Leave Act of 1993
    2. ACCIDENTS/INJURIES
      1. Accident and Incident Reporting
    3. FRINGE BENEFITS
      1. Wellness Programs
      2. Health Insurance
        1. HIPAA Policy
      3. Dental Insurance
      4. Life Insurance Group Coverage
      5. Long Term Disability Insurance
      6. Tuition Waiver
      7. Dependent Tuition Adjustment
      8. Holidays
      9. Sick Leave/Funeral Leave
      10. Vacation, Non-Union
      11. Vision Care Insurance
      12. Travel Accident Insurance
    4. MANDATED BENEFITS
      1. Retirement Programs
        1. Tax Deferred Annuities
      2. Social Security
      3. Unemployment Compensation
      4. Worker's Compensation
    5. COMPLAINTS/GRIEVANCES
      1. Non-Union Employee Complaint Procedure
      2. Discrimination/Harassment Grievance Procedure
    6. DISCIPLINE
      1. Rules and Regulations
      2. At-Will Employment
    7. PAYROLL
      1. Termination - Non-Student
      2. Termination - Student
      3. Exit Interview
      4. Federal and State Withholding Forms
    8. STAFFING
      1. Definitions of Employees
      2. Equal Employment Opportunity Policy
      3. Approval of Positions
      4. Recruiting and Hiring
      5. Moving Expense
      6. Employment of Minors
      7. Employment of Relatives
      8. Employment of Students
      9. Pre-Employment Physical Examinations
      10. Salary Administration: Non-Union Staff
      11. Administrative/Professional Compensation Appeal Process
      12. Merit Pay
      13. Emeritus Appointments
      14. Longevity Pay
      15. Consensual Relationships
    9. OTHER WORKING CONDITIONS
      1. Affidavit of Loyalty
      2. Beneficiary Designation
      3. Damage to Clothing and Glasses
      4. Evaluation of Employee Performance
      5. Identification Card
      6. University Closing Policy
      7. Office Hours
      8. Parking Permits
      9. Patent Agreement
        1. Intellectual Property Policy
      10. Personnel Records
      11. Probationary Period - Non-Exempt, Hourly Employees
      12. Rest Periods
      13. Retirement and Service Awards Ceremony
      14. Tuberculosis Testing for New Employees
      15. Drug-Free Campus
      16. Telecommuting Policy
      17. Other Working Conditions: Animals on Campus
        1. Live-in Professional Staff Pet Policy
      18. Visitors and Children on Campus
      19. Cell Phone Usage and Reimbursement

  5. Student Services
    1. ADMISSIONS
      1. Applications Processing
    2. FINANCIAL AID
      1. OSAP Procedure
      2. Loans, Stafford/GSL
      3. Short-Term Loan or Campus Shoppe Charge Account Procedure
      4. Stafford/Direct Student Loan Checks Procedure/Excess Aid Checks Procedure
    3. COUNSELING AND TESTING
      1. Public, Vocational and Employment Testing and Counseling
      2. President's Achievement Award
    4. UPWARD BOUND
      1. Upward Bound
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