||Facilities - Use/Rental of Classroom Facilities
||Date of Present Issue:||
||Date of Previous Issues:
Inasmuch as the University has a self-supporting activities center (the Walker
Cisler Student and Conference Center), it is deemed that this Center will be
the primary facility for rental or use by both University and non-university
groups. Rooms under the jurisdiction of the Registrar's Office will be rented
to non-university groups only if facilities are unavailable at the Cisler Center.
The Registrar's Office has jurisdiction over reservations and rentals for
rooms in the following buildings: Kenneth J. Shouldice Library, Crawford Hall
of Science, Center for Applied Sciences and Engineering Technology, and South
Availability of Classrooms for Non-Academic Use and Rental:
The use or rental of rooms by University or non-university groups in the four
above named facilities will be on a space available basis and at the convenience
and discretion of the University. Any non-academic activity which would require
cancellation, rescheduling or relocating of regular University classes will
be scheduled only with the approval of the Executive Vice President and Provost
and advance notice to classroom instructors.
Charges for Non-University Groups:
For non-university groups, without regard to whether the organization is profit
making or non-profit, or whether an admission fee will or will not be charged,
the rental charge is $35 for a classroom and $50 for the Library Auditorium.
The charges cover a period of up to eight hours in one day.
Renters will be liable for payment of the charge unless the Registrar's Office
is informed of a cancellation prior to the start of a rental period.
Billing and collection of rental charges will be made by the Cisler Center,
at the direction of the Registrar's Office.
Permanent Waivers for Non-University Groups:
The Executive Vice President and Provost is the approval authority for permanent
waivers of rental fees for non-university groups for whom the University has
taken on a sponsor relationship or for whom such free use is considered to
be in the best interest of the University or of the community. Such approval
will be in writing and maintained on file in the Executive Vice President and
Provost's office and the Registrar's Office. Approval may be withdrawn without
advance notice to the user.
Waiver of Rental Charges:
On an individual basis, the Registrar may waive all or part of the rental
charges when it is deemed in the best interest of the University or the community
to do so. Charges may not be waived in cases where a non-university group will
be holding a profit making activity in the facility, or where individuals involved
in the use of the facility will be receiving remuneration for services from
either a profit making or non-profit organization, or where the activity is
in any way connected with any church or religious organization which is not
a student organization.
Any waiver of fees will not be deemed to be a precedent for future determinations
for the same or similar groups or situations.
Free Use of Facilities by University Groups:
The use of classroom facilities, on a space available basis, and at the convenience
of the University, is free to all bona fide students, faculty, and staff members,
and formally recognized University clubs and organizations of Lake Superior
State University, for approved activities and academic endeavors. Student clubs
and organizations entitled to free classroom usage are only those officially
recognized by the Vice President for Student Affairs.
The free use of classrooms by the aforementioned groups or individuals is
not an entitlement, if the activity will result in any direct or indirect personal
monetary gain to one or more of the individuals using the facility.
Determination of other University groups and individuals entitled to free
room use will be made by the Registrar's Office. Reservations for classroom
use must be made at the Registrar's Office.
Room Use in Conjunction with Cisler Center Activities:
To the extent that it does not interfere with academic activities, the use
of classrooms in conjunction with activities being held at the Walker Cisler
Student and Conference Center or with other Auxiliary Enterprise activities
is approved, and will be scheduled through the Registrar's Office. On a space
available basis, classrooms may be used by these groups at a charge to be determined
by and billed by the Cisler Center Manager, so long as the charges do not exceed
those stated earlier in this directive.
Rental of Other Facilities:
University facilities other than those covered by this policy may be available
for use by LSSU or non-university groups. Inquiries on rentals and reservations
should be made to Walker Cisler Student and Conference Center Building Manager;
Child Development Center Supervisor; Norris Center Facility Director; or Housing
and Student Life Director, as appropriate.