||Library/Audio Visual- Circulation Records Privacy
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An underlying principle in the mission of the University Library is to provide
access to information and ideas from various points of view. The release of
circulation records could have a detrimental effect upon the use of these materials
and is contrary to the purposes of the Library and AV Center.
All records, formal and informal, in the Shouldice Library relating to individual
student or patron registration, and circulation of materials by specific students
or patrons are considered to be confidential and protected by law. The library
will protect the privacy of any borrower who uses the library. The definition
of circulation records includes interlibrary loan, media services, database
searching, "electronic searching" and any other records which track or identify
a borrower of media services materials, or a library user of any service.
The library shall not make inquiry into the purposes, for which a patron requests
information, books, or other library materials, except insofar as the library
may be helpful to such patrons in finding what the patron wants. The library
shall not release any information about its students or patrons or their reading
to individuals or to any private or public agency, local, state or federal,
without an order from an appropriate court of law. In order to ensure due process
and protect the rights of our clientele the following policy is enacted.
Privacy of Circulation Records Policy
- The circulation records of the Library and AV Center are confidential--regardless
of source of inquiry.
- Circulation records shall not be made available to anyone except pursuant
to such process, order, or subpoena as may be authorized by law.
- Upon receipt of such process, order, or subpoena, consultation shall be
made with the University legal officer to determine if such process, order,
or subpoena is in good form and if there is a showing of good cause for its
- If the process, order, or subpoena is not in proper form or if good cause
has not been shown, insistence shall be made that such defects be corrected
before any records are released. (The legal process requiring the production
of circulation records shall ordinarily be in the form of subpoena duces
tecum (bring your records), requiring the librarian to attend court or
the taking of his or her deposition and may require him/her to bring along
certain designated circulation records.)
- Any threats, coercion, or unauthorized demands, (i.e., those supported
by a process, order, or subpoena) concerning circulation records shall be
reported to the Dean of the Library or the Executive Vice President and Provost.
- Any problems relating to the privacy of circulation records, which are
not provided for in the above sections, are to be referred to the Dean of
the Library or to the Executive Vice President and Provost.
Information concerning unreturned overdue library materials checked out by
individuals may be divulged or made public by the library in seeking to recover
This policy follows the recommendations of the Intellectual Freedom Committee
of the American Library Association and Michigan Law (MCL 397.601 - 397.604).