Lake Superior State University
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Section: Academic Administration Section Number: 2.7.1
Subject: Scheduling - Class Schedule Booklet Preparation Date of Present Issue: 08/06/01
  Date of Previous Issues:
06/79, 08/82, 01/88, 06/88

POLICY:

The Master Class Schedule Booklet shall be developed using the following procedure:

WHO DOES WHAT
Registrar's Office Requests, prints and distributes an edit run of course listings for the previous year that corresponds with the new term to Chairs/Deans. Distributes copies of the policies/procedures/important dates sections of the scheduling booklets to the responsible offices. This first draft is to be delivered to the departments/offices a minimum of 16 weeks prior to the senior scheduling date.
Chairs/Deans Reviews the course offerings, updates days and times classes will be offered. Crosses out classes that will not be offered and adds new classes. Checks credit hours. Returns corrected copy to the Registrar's Office within five (5) weeks after receipt of first draft.
Responsible Offices Reviews and updates important dates, policies and procedures. Makes changes/updates. Returns corrected copy to the Registrar's Office within five (5) weeks after receipt of first draft.
Graphics Office Makes corrections/additions to dates and policies section and supplies Registrar's Office with a corrected copy within three (3) business days.
Registrar's Office Makes corrections/additions to listings, checks spelling and credit hours. Prints second draft of course offerings and distributes to Chairs/Deans within three (3) business days of first draft department return deadline. Included on this second draft are the pre-requisites listed in the computer for all courses. Distributes updated dates/policies section of scheduling booklet to responsible departments.
Chairs/Deans Reviews and makes changes in second draft, including pre-requisites. Returns corrected copy to the Registrar's Office within seven (7) business days of receipt of draft.
Responsible Offices Reviews and makes changes in second draft of important dates/policies. Returns corrected copy to the Registrar's Office within seven (7) business days of receipt of draft.
Graphics Office Makes corrections/additions to dates and policies section and supplies Registrar's Office with a corrected copy within three (3) business days.
Registrar's Office Makes corrections/additions to listings. Prints third and final draft of course offerings and distributes to Chairs/Deans within three (3) business days of second draft department return deadline. Distributes updated dates and policies section of scheduling booklet to responsible offices.
Chairs/Deans Performs final review of classes, days, times, credits, and pre-requisites. Makes any necessary changes and returns corrected copy to the Registrar's Office within five (5) business days of receipt of draft.
Responsible Offices Reviews and makes changes in third and final draft of important dates and policies section. Returns corrected copy to the Registrar's Office within five (5) business days of receipt of draft.
Registrar's Office Makes corrections/additions to listings. Prints final class offerings and gives completed copy to Graphics within three (3) business days of receipt.
Graphics Office Does final changes to dates/policies portion of scheduling booklet. Does paging and layout. Produces and mails camera-ready copy to publisher within four (4) business days of receipt. Three (3) weeks must be allowed for production and delivery date.
Graphics/Registrar's Office Signs off on final proof from publisher.
Registrar's Office Provides a list to the Physical Plant Department outlining where the scheduling booklets should be delivered throughout campus and provides the date the booklets should arrive on campus. This must be three (3) weeks prior to senior scheduling date.
Receiving Department Receives the booklets and notifies the Registrar's Office.
Registrar's Office Proofs one copy of the scheduling booklet.
Physical Plant Department Delivers the booklets throughout campus using the list provided by the Registrar's Office.
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