Lake Superior State University
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Section: Business and Support Operations Section Number: 3.19.10
Subject: Salaries and Wages: Payroll Computation and Payday Date of Present Issue: 05/30/00
  Date of Previous Issues:
07/71, 07/79, 07/80, 01/81, 12/85, 07/87, 01/88, 08/90

POLICY:

  1. General

    All employees of the University are paid on a biweekly basis. The two-week pay period commences on a Sunday and terminates on a Saturday. The paycheck covering the period for hourly employees is issued six (6) days later, on a Friday. All exempt administrative/professional staff are paid to the actual Friday payday. Their salary is adjusted in the final payday of the contract period to equal the exact amount of the contract.

  2. Annual Salary

    Salaries for academic and exempt administrative/professional employees are expressed as an annual rate. All salaries, both on annual and academic year service basis, are spread over either 20 or 26 paydays in a year, (note exceptions on attached pay schedules when there will be 21/27 paydays).

  3. Salary on Annual or Academic Year Paid Over a Period of Twelve Months (26 paydays)

    See Exhibits I and II for payroll period start and end dates.

    1. To establish the gross biweekly pay rate for exempt employees, including faculty, the following computation is used; assuming a $40,000 annual salary:
      1. 26 paydays per year
      2. Divide $40,000 by 26 pay periods = $1,538.46 gross per pay period
      3. The last check will be adjusted to compensate for any rounding factor.
    2. To establish the gross biweekly hourly rate for non-exempt administrative/professional employees:

      Establish hourly earnings rate:

      Divide salary $30,000
      by working hours per year   2,080
        $ 16.35 hourly rate

      The hourly rate is then multiplied by 80 hours, or $1,393.84 as the gross biweekly rate.

      An hourly earnings rate will be the rate used in computing the pay off of accrued vacation and sick leave, except where other contractual agreements preclude its use. The hourly rate used to pay off vacation and sick leave accruals will be the rate in effect at time of termination.

  4. Salary on Academic Year Paid Over Twenty (20) Biweekly Payroll Periods (optional)

    See Exhibit III for payroll period start and end dates.

    To establish the gross biweekly rate, the following computation is used, assuming a $40,000 annual salary:

    1. 20 paydays
    2. Divide $40,000 by 20 pays = $2,000 gross biweekly rate
    3. The last check will be adjusted to compensate for any rounding factor.

  5. Schedules of starting and ending paydays, by fiscal year, are attached.
    1. EXHIBIT I - Exempt Administrative/Professional (note 27 pays in 2007-08)
    2. EXHIBIT II - Faculty on 26 Pay Schedule (note 27 pays in 2007-08)
    3. EXHIBIT III - Faculty and less-than 12 month exempt A/P staff on 20 Pay Schedule (note 21 pays in 2007-08)

  6. In a year when there are 27 pays the annual salary will be divided by 27 pay periods to establish the gross biweekly pay rate. In a year when there are 21 pays the annual salary will be divided by 21 pay periods to establish the gross biweekly pay rate.

  7. Employees who are terminated from employment will be paid any remuneration due for time worked, within two weeks of their termination date, at the rate for which they were authorized to be paid on their date of termination. This rate will also apply to accrued vacation and sick leave pay-off if applicable. Retroactive pay rates awarded to other employees after an employee's termination date will not be applicable to the terminated employee.
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