| Section: |
Business and Support Operations |
Section Number: |
3.19.8 |
| Subject: |
Salaries and Wages: Payroll Authorization - Student Employee |
Date of Present Issue: |
02/28/00 |
| |
Date of Previous Issues:
07/79, 03/87, 10/88, 04/94, 12/95 |
POLICY:
Students employed on campus must be enrolled full-time for the semester in
which they are employed, or enrolled full-time for the fall semester if employed
in the summer. Payroll authorization and other required payroll and personnel
papers must be completed and processed before the student begins work.
Student employment is limited to nineteen (19) hours per week during the academic
year and to forty (40) hours per week when school is not in session.
PROCEDURE
| WHO |
DOES WHAT |
| Human Resources |
1. Assigns students receiving Federal or Michigan work-study funds to
work location in relation to departmental needs.
2. Completes "Student Work Assignment and Payroll Authorization" form
(Attachment #1).
3. Completes other payroll and personnel papers with student employee
(i.e. W-4, I-9, beneficiary and retirement forms, as required). |
| Hiring Department |
4. Completes "Student Work Assignment and Payroll Authorization" form
for student employees paid through departmental funds. |
| Student |
5. If hired with work-study funds student goes to Human Resources Office
to pick up payroll authorization. Signs conditions of student employment
on authorization form and completes other necessary payroll and personnel
papers. Brings payroll authorization to employing supervisor for signature.
If hired with departmental funds student goes to hiring department
to pick up payroll authorization and signs conditions of student employment.
If student is a new hire to Lake Superior State University, student
must go to the Human Resources Office to complete necessary payroll
and personnel paperwork. |
| Employing Supervisor |
6. Interviews student and, if satisfactory, signs authorization. Forwards
to Human Resources Office through interoffice mail or may ask student to
hand-carry form to Human Resources Office. |
| Human Resources Office |
7. Reviews authorization form to assure that all information is complete
and accurate. Director signs form and has authorization processed according
to distribution on payroll authorization. |
| Payroll Office |
8. Enters pertinent information in HRS payroll system, files forms. |
|
