Lake Superior State University
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Section: Business and Support Operations Section Number: 3.22.1
Subject: Travel Advance Date of Present Issue: 11/27/00
  Date of Previous Issues:
07/71, 06/90

Travel Advance

POLICY:

Travel advances are available under the following special circumstances: athletic team travel, student groups, or as approved by the Director of Business Operations.

PROCEDURE

WHO DOES WHAT
Traveler 1. Requests advance of funds for travel expenses by completing TRAVEL ADVANCE OF FUNDS FORM supplied by Business Operations upon request (Attachment #1), and secures supervisor's approval.

2. Delivers approved form to Business Office before 2:00 p.m. if requesting a 24 hour check. Pick up time for the check will be after 10:00 a.m. on the following day the advance is requested.

Business Operations 1. Approves advance and prepares check and delivers to Student Service Center.
Traveler 1. A. Picks up check from cashier. See procedure 3.22.2 for travel policy.

     B. Deposits unused funds with cashier at Student Service Center and submits a properly completed Travel Expense Voucher (Attachment #2).

American Express Travel Card

POLICY:

Non-student employees should apply for an American Express corporate credit card through the University to use for travel on University business. AMEX considers the employees' personal credit rating when processing applications. The approved credit card limit is determined by AMEX. The employee is responsible for payment directly to AMEX for all charges placed on the card. The University reserves the right to revoke the card at any time.

PROCEDURE

WHO DOES WHAT
Employee 1. Requests the credit card application from Business Operations. Completes the application and obtains supervisor's signature. (Supervisor is also providing department approval for the cost of the application fee.)

2. Delivers the completed application to Business Operations.

Business Operations 1. Sends the application via fax to AMEX for approval.

2. Notifies the employee when the card arrives at Business Operations (approximately two weeks).

Employee 1. Signs the document acknowledging receipt of the card. Charges only expenses related to travel on University business. Pays the credit card billing in accordance with the credit card agreement. Fills out Travel and Business Expense Voucher with receipts and copy of credit card bill.

2. Upon leaving LSSU holder must surrender the card to Business Operations.

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