||Absences: Administrative Leave Policy
||Date of Present Issue:||
||Date of Previous Issues:
The Board of Trustees may award leaves to administrators as part of an effort
to help them develop professionally in their roles in a way that substantially
benefits the University.
- Preliminary Information:
Exempt employees, as defined in procedure 4.8.1, who have had five or
more years of service at the University are eligible to apply. Administrative
leaves may be granted for up to one half year at full pay or for an entire
year at half pay.
An informal discussion with a unit head, the appropriate vice president,
or president to review the feasibility of a professional leave is necessary
before an applicant prepares a proposal. If the unit head/vice president/president
approves of the proposal for an administrative leave, the candidate may
then prepare an application.
The primary responsibility for the preparation of a leave application
rests with the individual administrator or staff person. Applications
must be submitted on or before February 1 of the academic year prior
to the year when the leave will be taken. An applicant should submit
seven copies of his/her proposal to the office of his/her vice president.
- Leave Proposal's Contents:
The following information should be included in an application:
- The applicant's range of service and record of accomplishment at
- A concise discussion of how the applicant plans to use the leave.
Specify the benefits that will accrue to the University and the unit
in which the applicant works.
- Details concerning the starting date and duration of the leave and
the applicant's anticipated location on leave.
- Applicants will include in their letter a statement agreeing to return
to the University for one year after completing an administrative leave.
Furthermore, applicants must also state in their letter that they agree
to reimburse the University in full for the costs of the administrative
leave should they not return for one year after completion of the leave.
- A letter from the applicant's supervisor must be included in the
- Review of Proposals:
The President's Cabinet will review proposals and formulate recommendations
for the consideration of the President. The Board of Trustees will act
on proposals advanced to it by the President.
The President will notify candidates of the final disposition of their
- Upon returning from a leave, recipients must submit within one month a
report specifying how the activities proposed for the leave have been successfully
completed. Supporting documentation must be provided.