||Other Working Conditions: University Class Cancellation and Closing Policy
||Date of Present Issue:||
||Date of Previous Issues:
01/82, 07/82, 03/87, 03/95, 01/96, 11/00
The University will remain open at all possible times. However in the instances
the University must close or change the schedule of University operations,
the following will occur:
||A total University closure is in effect. All University business activities,
events, games, etc., are cancelled for the entire day and evening (6:00
a.m. to 10:00 p.m.). Personnel do not report to work, except for designated
essential personnel. University entrances will be closed to allow essential
employees to operate.
|University opens late
||A temporary University closure is in effect until the announced time.
University personnel must report to classes or work at the noted time.
Designated essential personnel may be called-in to work during the University
closure time period. University entrances will be closed during the noted
time to allow emergency crews to operate.
|University closes early
||A temporary University closure is in effect at the time announced. Students
University personnel are to leave their classes or work stations at the
noted time. Designated essential personnel may be called-in to work during
the University closure time period. University entrances will be closed
during the noted time to allow emergency crews to operate.
|Class cancellation for a
specified time period
|The University cancels classes, but business activities, events, games,
etc. remain open. Students and faculty do not report for classes.
University personnel report to,
or remain at, work as normal.
The decision to close all or part of the University for reasons of weather,
building conditions or disruptive actions, will be made only by the president
(or designate) in consultation with the director of the physical plant.
In the event of a University closure or delay in the University schedule,
every effort will be made to have public announcements made by 5:30 a.m.
Specific cases and varying conditions or circumstances may require special
action or decisions.
- In the absence of notification to the contrary, all normal University
operations will continue as scheduled.
- If the University is going to close,
cancel classes, delay opening or close early, a message will be available
through local news media, on the
University web-site, on the University information hotline (635-2858) and
voice mail and e-mail.
- The Regional Sites will operate on the schedule
of the host institution. If LSSU classes are to be cancelled, the
Regional Site Director will make the decision to cancel classes in consultation
with the Vice President for Academic Affairs/Provost.
- “Essential” services
will be maintained during a period in which the University is closed. These
- Dining Services
- Health Center
- Others may be designated essential as situation dictates.
Supervisors are responsible to annually inform their staff members who
is of their essential service employee designation. “Essential” service
employees must contact their supervisor at least one (1) hour in advance,
or as soon as possible, if unable to report for work due to inclement weather.
- Following the President’s decision to close the University,
the following notification steps will be taken:
- Director of physical plant will:
- Notify director of public relations, who, in turn, will:
- Notify area news media
- Update the University’s website
- Notify the director of purchasing
and risk manager
- Notify each vice president.
- Whenever the University is closed, all faculty and staff not required
for essential operations during the period of closing will be excused from
work and be paid as though the period of closing were a holiday. However,
it is the University's sole judgement as to who is required to work and
not. Whenever the University is closed from normal operations, employees
will fall into several groups for the purpose of determining pay.
- Essential service employees required to work shall be granted equivalent
time off work with pay at a later date, to be used within the fiscal
year of occurrence.
- Employees who report for their regular work period
prior to the announcement of closing, but are not required to maintain
services, will be
released from their work stations by their supervisors at the effective
time of closing
and will be paid for the balance of the scheduled work period.
employees who are unable to report for their regular work period
prior to the announcement of closing may use vacation time or leave
without pay for the time from the beginning of their regular work
period to the effective time of closing, without the requirement of prior
vacation. They will be paid for the balance of their work period
though it were a holiday.
Faculty employees who miss classes are responsible
for making up the course content.
- Any employee who has reported
in as sick
or was scheduled to be
on vacation or other types of paid leave prior to the announcement
closing will be
paid as though there were no closing and thus will be charged for
sick leave or
vacation time for the period not worked.
This policy is in effect seven (7) days a week except holidays when the
University is closed.