Lake Superior State University
Lake Superior State University
 
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Purchasing Department

The following are postage prices for the United States Postal Service, effective January 27, 2013:

  • The first ounce of a First Class Letter 46 cents. Each additional ounce is 20 cents.
  • Post cards are 33 cents.
  • Letters to Canada are $1.10 each.
  • Letters to Mexico are $1.10 each.

University Mailroom

Location: 103A, Administration Building
Phone: (906) 635-2654
Fax: (906) 635-2111
Office Hours:    Monday – Friday 8 a.m. – 5 p.m.
                           Monday - Friday, 8:00 a.m. - 4:30 p.m. (Summer Hours)

The University Mailroom serves the needs of the campus community by providing a centralized hub for incoming and outgoing postal mail, as well as inter-departmental campus mail. Outgoing USPS mail is metered on a first-come, first-served basis, with USPS pick-up at 2:00 p.m. We will make every effort to ensure mail is processed within 24 hours of receipt. However, during unforseen circumstances, this may not be possible. Also, due to ever-changing USPS routes, the University Mailroom cannot guarantee a specific time in which USPS mail will be delivered and/or picked up each day.

All large-volume (500 pieces or more) and bulk mailings require additional time and notice (at least 48 hours) to ensure proper staffing and adequate postage on deposit in our USPS account. Please complete and submit the Bulk Mailing Form (pdf) to the Mailroom for all bulk and large volume mailings.

University Mailroom Services

  • Outgoing USPS mail for official University business (charged to departments)
  • Distribution of incoming USPS mail for official University business
  • Inter-departmental campus mail distribution
  • Large volume and bulk rate mailings at the best possible rates

USPS Information

For additional information on services offered through the USPS, please refer to the Postal Explorer website at http://pe.usps.gov.

Customer Responsibility

Sorting

All mail must be separated in the following manner:

  • Pre-stamped mail (including business reply mail) with flaps sealed
  • Mail needing postage, flaps extended if not sealed, address side up and separated by country and envelope size. All pieces must be facing in the same direction.
  • All other foreign separate to ensure mail is not returned for insufficient postage
  • Large-volume and bulk mailings have specific requirements for sorting. Please contact the Mailroom for this information, at least 48 hours in advance.

Additional Reminders

  • Please separate inter-campus mail from outgoing USPS mail.
  • All mail listed on one Mail Authorization Form (pink slip) must be bundled together. For quantities too large to bundle, please place in one mail tub, separated from other departments.
  • Do not list pre-stamped or imprinted business reply mail on the pink slip. Please separate these from mail needing to be metered.
  • Seal all large envelopes and stack them address side up, facing the same direction.
  • Use an envelope for all outgoing USPS mail, as the mail machine will mutilate folded sheets of paper.
  • Be sure all material placed in an envelope is folded small enough to fit inside and is put completely in the envelope, falls below the fold of the flat, and allows the flat to seal.
  • Use a padded envelope when mailing bulky items (e.g. label pins, hardware parts, etc.), as these items could get stuck and damage mailing equipment. Please note: the USPS may choose to return if not in a padded envelope.
  • Do not use red envelopes or red ink for the imprint, as the postage meter ink is red.
  • Please provide a return address with the department name on all outgoing USPS mail. This assists in identifying mail returned to the University.

Relocating/Forwarding Mail

Individuals relocating on-campus should contact the Mailroom to provide the new department and office location.
Mail received for faculty and staff no longer working at the University will be distributed to the department the individual last worked for. The department should forward the mail to the appropriate individual.

Campus Mailboxes and Keys

Each department is assigned a specific campus mailbox and a key for this box. Please bring your key when picking up mail, as we have limited staff available for mail distribution. If a student worker forgets his/her key and asks staff to hand out mail, the Mailroom staff may contact departments to verify the student is authorized to pick up mail. Any person requesting staff to hand out mail without a key will be asked to sign a "receipt of mail" acknowledgment. For lost or stolen mailbox keys, please notify the Mailroom immediately, so a new key can be requested.

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