Lake Superior State University
Lake Superior State University
 
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Purchasing Department

Purchasing Card (P-card) Expense-Travel Voucher Checklist

Federal IRS regulations require documentation for p-card expenses related to food, meals, lodging, gas, travel and transportation.  Local expenses are not exempt from this process.

The following informational items must be provided for food purchases:

  1. Expenditure Purpose or Event
  2. Names of Individual Participants or Group
  3. Date of Event

The following informational items must be provided for any meals, lodging, gas, travel and transportation purchases:

  1. Names of Individuals (if not solely the card holder)
  2. Departure Date
  3. Return Date
  4. Purpose of Travel (Conference name/description)
  5. Destination
  6. Type of Expense (for meals indicate B-Breakfast, L-Lunch, or D-Dinner)

Home » P-Card Expense-Travel Voucher Checklist
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