Lake Superior State University
Lake Superior State University
 
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Shared Governance

Working Groups

 

BANNER IMPROVEMENT GROUP (BIG)

Membership

This committee is comprised of the Banner Module Leads, the Director of IT, our DBA, and various VP's.  We discuss and make decisions regarding Banner.
Meets as needed

BANNER USERS GROUP (BUG)

Membership

  • Discuss upgrade issues/updates
  • Departmental updates/calendar information
  • Reporting issues

Meets Four times per year

COMMENCEMENT

Membership

  • Prepare, carry out and follow-up on activities for the commencement ceremony

Meets 3-4 times/year

 

Creative Collaborative

Membership

Charge

  • to support and encourage arts and humanities initiatives on campus and in the community
  • to support and encourage creative collaboration
  • to conduct on-going review of the non-curricular initiatives pertaining to arts and humanities and to make recommendations regarding those and the advisability of new initiatives
  • to review issues submitted to shared governance pertaining to arts and humanities and make recommendations
  • to serve as a resource for those interested in supporting and encouraging arts and artistic collaboration on and off campus
  • to create a 5-year plan for the arts and creative collaboration on campus and periodically review and update that plan
  • to develop guidance documents to assist in the carrying out of its functions

 

DATA STANDARDS

Membership

Charge

  • To establish standards for the creation, maintenance, access, protection and use of data stored within the Banner system on LSSU's campus.

Meets as needed

DEVELOPMENTAL EDUCATION

Membership

  • Provide communication between departments and staff concerning developmental education courses and services at the university
  • To serve in an advisory capacity as necessary, to the university on policies relevant to developmental education
  • To share recommendations and advice on improving developmental courses and services at the university

Meets 8 times/year

DISTANCE LEARNING

Membership

  • Provides a forum of ideas and potential resources for online learning
  • Fall faculty orientation: focus - online learning
  • Development of on-line web pages/resources

Meets irregularly

DISTINCTION BY DESIGN (Dissolved on 10/27/15 at the completion of their work)

DISTINGUISHED TEACHER SELECTION

Membership

  • To select the faculty member that most closely meets stated criteria from the nominations submitted by faculty, staff students and alumni

Meets approximately 3 times/year

DIVERSITY

Membership

  • To examine all diversity issues on campus
  • The Vice President for Student Affairs is ex officio member of this committee

FINANCIAL AID

Membership

  • Hears appeals and determines results from students who have had financial aid discrepancies/difficulties

Meets once a month as needed

HONORS COUNCIL

Membership

  • Set and alter, if necessary, the policies and procedures for the University Honors Program
  • Prioritize budget expenditures
  • Evaluate student honors contracts
  • Evaluate student senior thesis proposals
  • Evaluate student senior thesis final projects
  • Oversee the Student Honors Association

Meets once a month during academic year

HUMAN SUBJECTS (IRB)

Membership

Membership

Membership is determined and then invited by the Provost with input provided by the Provost Council. The committee Chair is appointed by the Provost.

Charge

  • Review student and/or faculty research proposals if the research involves human subjects in any manner
  • Assess amount of risk involved in particular research

Meets as needed to review research proposals involving human subects

INDIVIDUALIZED STUDIES

Membership

  • Grant approval of the Individualized Studies Degree for students desiring a specialized degree

Meets as needed

INSTITUTIONAL ANIMAL CARE & USE

Membership

  • Conducts reviews of research and instructional projects for the proper care and use of vertebrate animals
  • Overseer of proposed housing and husbandry procedures, the health status of the animals, and provisions for veterinary care
  • Monitors measures to minimize the number of animals required to produce valid results and procedures to alleviate potential animal pain or discomfort

Meets as needed based on proposals for vertebrate use

INTERCOLLEGIATE ATHLETICS

Membership

  • Serves as an advisory group to the university administration in matters, relating to the operation of the intercollegiate athletic program.

Meets as needed

INTERNATIONAL PROGRAMS & OFFERINGS (STUDY ABROAD)

Membership

  • Promote international awareness and diversity on campus
  • Help enhance understanding and interactions between people with different cultural backgrounds
  • Share cultural perspectives
  • Advocate international studies so that students will become more competent in the global economy
  • Organize activities that will promote the above goals

Meets as needed

ORIENTATION

Membership

  • Review and update university orientation programming as a whole

Meets monthly during academic year; as needed in summer

PARKING AND TRAFFIC

Membership

  • Review appeals of parking violations.
  • Review parking regulations and make recommendations for change.

Meets once/week during academic year

RETENTION

Membership

  • Provide leadership in the study and promotion of learning and successful degree completion by LSSU students

Meets every other week during academic year

 

SCHOLASTIC STANDARDS

Membership

  • Recommend policies on academic, credit, grading, probation and dismissal of students
  • Approve substitutions or waivers of general education requirements
  • Review student scholarship, discipline, grading situations for at risk students
  • Review re-admittance requests from students

Meets at least once/semester

SUSTAINABILITY

Membership

The mission of the sustainability task committee is to integrate sustainability into current operations and long-term projects and goals of the university. 

Meets every other week.

TITLE III

Membership

  • The Title III Steering Committee is responsible for ensuring the implementation of LSSU’s Title III Strengthening Institutions Grant, a five-year, $1.8 million program awarded to LSSU by US Dept. of Education in October 2013
  • The Title III grant lists five comprehensive strategies for strengthening the university:

Strategy 1

Implement Faculty Center for Teaching to facilitate use of best practices in teaching and advising, implementation of COP, coordinate with Audio Visual to acquire instructional technology, provide resources for faculty development and enhance innovation and certify faculty members’ development efforts.  

Strategy 2

Implement Advising Support for Students and Faculty to provide information resources on advising to faculty; provide students with information about how to get the most from their faculty advisors; work through the SLC in supporting of peer-mentoring regarding university engagement and becoming a self-directed learner.

Strategy 3

Implement a Student Learning Commons to provide students with programs and space for expanded peer mentoring and enhanced resources for learning experiences and general university engagement.

Strategy 4

Manage barriers by identifying ‘momentum points’ in student progression to degree completion, review policies and procedures in terms of their potential impact on those barriers, and make appropriate modifications.

Strategy 5

Improve cost-effectiveness of LMS by converting to open-source system.

 

The grant also specifies the goals and measurable objectives of the project for the five years of the grant:

Key Overall Goals and Measurable Objectives for the Institution

Overall Goals

Objectives

Specific Tasks and Methods Involved

Tangible Results

Academic Programs

Goal 1:  Improve the success rates of LSSU’s first year students

Objective 1:  By September 2018, increase retention of full-time FTIC students from 68% to 74%. (Baseline=68%)

Objective 2: By September 2018, increase from 0% to 50% faculty participation in COP. (Baseline=0)

Objective 3: By September 2018, 50% of lecture rooms will have updated technology. (Baseline=0)

Objective 4: By September 2018, 30% of faculty will have achieved local certification in teaching and/or advising. (Baseline=0)

Objective 5: By September 2018, increase from 0% to 50% faculty using resources available through the Faculty Center for Teaching (FCT). (Baseline=0)

Objective 6: By September 2018, increase 6 year graduation rate to 38%. (Baseline=33%)

Objective 7: By September 2018, increase percentage of faculty members using MAP-Works to 70%. (Baseline=30)

Objective 8: By September 2018, 55% of first year students surveyed will indicate they are accessing on-line tutorials about academic planning. (Baseline=0)

Objective 9: By September 2018, 35% of first year students will be working with a peer mentor. (Baseline=13)

1.  Establish a Faculty Center for Teaching to facilitate:

  • Use of best practices for teaching especially student active learning techniques and use of technology to support student active learning
  • Establishment of Faculty COP
  • More effective approaches for advising including optimal use of new retention strategies
  • Use of instructional technology to support student learning
  • Discussions, seminars & workshops held on teaching and advising
  • Acquiring of print/electronic resources available for faculty professional development 
  • Funding available for attending conferences
  • Funding available for innovative practices through a min-grant program
  • Creation of local certification program for faculty in the areas of enhancing student learning  and in advising

2.  Establish Enhanced First Year Advising program:

  • Increase student participation in retention management system
  • Increase faculty participation in retention management system
  • Provide enhanced advising resources for advisors and students including on-line tutorials for academic planning to help students get the most from their advisors

3. Establish a Student Learning Commons:

  • Provide increase student access to peer mentoring
  • Increase student access to support for student active learning within their classes
  • Enhance the physical location where students can access support services

74% of full-time, FTIC students who enter in the fall semester will return the following fall

All new faculty and 50% of veteran faculty will be involved in a Faculty COP

50% of lecture rooms will have updated technology.

30% of faculty will have achieved local certification in teaching and/or advising.

50% of faculty will make use of resources in the FCT.

38% of students entering fall 2013 will be on track to graduate in 6 years.

70% of faculty use MAP-works for advising

55% of first year students surveyed will indicate they are accessing on-line tutorials about academic planning

35% of first year students will be working with a peer mentor during their first year.

Institutional Management

Goal 2: Identify and remove policies and procedures that unnecessarily act as barriers to degree completion

Objective 10: By September 2018, 80% of policies and procedures will have been reviewed for their potential impact on degree completion. (Baseline=0)

4. Manage Barriers:

  • Staff in the Office for Advising, Retention and Orientation will facilitate an analysis of students’ individual academic and personal needs, including ‘momentum points’ in student progression to degree completion and review policy and procedures in terms of their potential impact on them

80% of campus policies and procedures that impact degree completion will be reviewed and appropriate recommendation

will have been made.

Goal 3: Improve cost efficiency in use of Learning Management System (LMS)

Objective 11: By September 2018, 100% of faculty who use LMS will be using Moodle. (Baseline=0).

5. Convert to open-source LMS:

  • Begin process of converting to Moodle as we approach end of current license with Blackboard™

100% of faculty who use LMS in their classes will be using Moodle.

UNDERGRADUATE RESEARCH

Membership

Membership is determined and then invited by the Provost with input provided by the Provost Council. The committee Chair is appointed by the Provost.

Meets as needed to review submitted proposals

UNIVERSITY CONFIDENTIALITY COMMITTEE

Membership

Charge

  • To develop a comprehensive University privacy and confidentiality policy
  • To develop a comprehensive University record retention policy

UNIVERSITY SERVICE

Membership

  • Welcome new employees
  • Recognize special events in lives of employees i.e. marriage, birth of a child, death in family, illness, retirement, etc.
  • Plan LSSU Christmas Party

Meets quarterly.

VETERAN's AFFAIRS

Membership

  • Examine and report the need for a Veteran’s Affairs Committee/Office at LSSU
  • Evaluate and report the number of Veteran’s attending and working at LSSU over the past 10 years
  • Evaluate and report how Veteran’s are being served currently
  • Identify needs and additional services for Veteran’s on campus
  • Identify and Evaluate the need for organized Veteran events on campus
  • Provide a monthly report to the Shared Governance Oversight Committee on the progress of the committee
  • Develop and present a recommendation/report to maintain a Veteran’s Affairs Shared Governance Committee or to show feasibility for the development of a Veteran’s Affairs Office at LSSU
  • If the recommendation is to develop a Veteran’s Affairs Office, the report should include suggestions for the next steps, listing of the major obstacles, and estimates of any resources identified moving forward.

 

 

 






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