Lake Superior State University
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Shared Governance

Task Committees And Their Responsibilities

Task Committees convey information and decision-making between the relevant Strategic Committees and the individual entities within the institution at large.  Task committees may change according to the needs of the institution. Task committees and their responsibilities are noted below.

Academic Policies & Procedures

  • Works with Provost to address all issues related to improving quality of academic mission of University
  • Responsible for compiling all policies and procedures related to:
    • Student admission
    • Student scheduling
    • Student recored
    • Other policies related to educational mission for current relevance and usage
  • Responsible for publishing all procedures and policies in a common and accessible place
  • Make recommendations concerning existing or new policies and procedures affecting academic area, including
    • Teaching
    • Learning
    • Academic integrity
    • Grading
    • Student
    • Scholarship
    • Academic advising
    • Training of academic advisors
    • Tutoring
    • Academic support
    • Academic standing
    • Admission
    • Resources for instructional and research support
    • Class scheduling

Arts Center

  • Reviews proposals for Arts Center sponsored events
  • Coordinates Auditorium use availability/schedules
  • Reviews marketing and fund raising activities related to Arts Center
  • Participates in revision of the Arts Center policy and rates

Meets 4-6 times/year

Banner Improvement Group (Big)

This committee is comprised of the Banner Module Leads, the Director of IT, our DBA, and various VP's.  We discuss and make decisions regarding Banner.
Meets as needed

Banner User’s Group (Bug)

  • Discuss upgrade issues/updates
  • Departmental updates/calendar information
  • Reporting issues

Meets Four times per year

Commencement

  • Prepare, carry out and follow-up on activities for the commencement ceremony

Meets 3-4 times/year

Cultural Affairs And Issues & Intellect

Membership

  • Chaired by the Provost
  • Other members invited and then appointed by the Provost

Charge

  • Requests proposals (RFP’s) for funding for speakers and other artistic and cultural events
  • Review the proposals and recommend funding for those deemed worthy of funding

Meets as needed to review proposals

Curriculum (Contractually Defined)

Membership

The Committee shall each be composed of thirteen (13) faculty members, one from each academic department and one from Academic Services, elected by the faculty members of the respective departments in each College; two students, chosen by the Student Government; the Provost; and two Deans.  The Registrar and the Assistant to the Provost for Academic Records shall serve as ex-officio members of the committees.  The 13 faculty members shall represent the following units, with no more than one representative from any one school or department: four representatives from the College of Arts, Letters and Social Sciences; five representatives from the College of Natural, Mathematical, and Health Sciences; two representatives from the College of Business and Professional Studies, one representative from the College of Engineering and Technology; and one representative from Academic Services.

      Charge

  • Review of proposals submitted for changes to existing courses, new courses
  • Review of proposals to create or modify academic programs
  • Make recommendations to School or Department regarding renewal or deletion of a program

Meets every other week during academic year

Data Standards

Charge

  • To establish standards for the creation, maintenance, access, protection and use of data stored within the Banner system on LSSU's campus.

Meets as needed

Developmental Education

  • Provide communication between departments and staff concerning developmental education courses and services at the university
  • To serve in an advisory capacity as necessary, to the university on policies relevant to developmental education
  • To share recommendations and advice on improving developmental courses and services at the university

Meets 8 times/year

Distance Learning

  • Provides a forum of ideas and potential resources for online learning
  • Fall faculty orientation: focus - online learning
  • Development of on-line web pages/resources

Meets irregularly

Distinction By Design

Committee Charge

  • Gather, examine, and report ideas for creating an educationally distinctive learning experience at Lake Superior State University
  • Solicit presentations of ideas, models, concepts, and strategies that address the following:
    • Explain the idea, model, concept or strategy
    • Discuss if this concept has been tested elsewhere and describe location and the results
    • Identify needed resources human, educational, infrastructure, and financial
    • Demonstrate how this proposal fits with the University mission and vision
    • Explain how this proposal is expected to impact enrollment and retention
  • Provide a written monthly update to the Shared Governance Oversight Committee on the progress of the Committee
  • By the end of the fall 2014 semester, evaluate the ideas presented and select 3-5 of them to be presented to the entire University community in an open forum for feedback. Make a recommendation on the proposals to the Shared Governance Oversight Committee based upon the that feedback

Meets as needed

Distinguished Teacher Selection

  • To select the faculty member that most closely meets stated criteria from the nominations submitted by faculty, staff students and alumni

Meets approximately 3 times/year

Diversity

  • To examine all diversity issues on campus
  • The Vice President for Student Affairs is ex officio member of this committee

Financial Aid

  • Hears appeals and determines results from students who have had financial aid discrepancies/difficulties

Meets once a month as needed

General Education (Contractually Defined)

Membership

The Committee shall each be composed of thirteen (13) faculty members, one from each academic department and one from Academic Services, elected by the faculty members of the respective departments in each College; two students, chosen by the Student Government; the Provost; and two Deans.  The Registrar and the Assistant to the Provost for Academic Records shall serve as ex-officio members of the committees.  The 13 faculty members shall represent the following units, with no more than one representative from any one school or department: four representatives from the College of Arts, Letters and Social Sciences; five representatives from the College of Natural, Mathematical, and Health Sciences; two representatives from the College of Business and Professional Studies, one representative from the College of Engineering and Technology; and one representative from Academic Services.

Charge

Each year the general education committee determines its tasks for the academic year.  The tasks as determined for the 2008-2009 academic year were as follows:

  • Review, approve and develop a process for communicating the general education outcomes
  • Implement MAPP as a pilot program for general education assessment and correlate with ACT pre and post tests
  • Develop a report on general education assessment that correlates with HLC requirements for the LSSU assessment report
  • Explore and develop the concept and implementation timelines for university-wide Foundation Course Completion

Meets every other week during academic year

Honors Council

  • Set and alter, if necessary, the policies and procedures for the University Honors Program
  • Prioritize budget expenditures
  • Evaluate student honors contracts
  • Evaluate student senior thesis proposals
  • Evaluate student senior thesis final projects
  • Oversee the Student Honors Association

Meets once a month during academic year

Human Subjects (IRB)

Membership

Membership is determined and then invited by the Provost with input provided by the Provost Council. The committee Chair is appointed by the Provost.

Charge

  • Review student and/or faculty research proposals if the research involves human subjects in any manner
  • Assess amount of risk involved in particular research

Meets as needed to review research proposals involving human subects

Individualized Studies

  • Grant approval of the Individualized Studies Degree for students desiring a specialized degree

Meets as needed

Institutionalized Animal Care & Use

  • Conducts reviews of research and instructional projects for the proper care and use of vertebrate animals
  • Overseer of proposed housing and husbandry procedures, the health status of the animals, and provisions for veterinary care
  • Monitors measures to minimize the number of animals required to produce valid results and procedures to alleviate potential animal pain or discomfort

Meets as needed based on proposals for vertebrate use

Intercollegiate Athletics

  • Serves as an advisory group to the university administration in matters, relating to the operation of the intercollegiate athletic program.

Meets as needed

International Programs And Offerings (Study Abroad)

  • Promote international awareness and diversity on campus
  • Help enhance understanding and interactions between people with different cultural backgrounds
  • Share cultural perspectives
  • Advocate international studies so that students will become more competent in the global economy
  • Organize activities that will promote the above goals

Meets as needed

Orientation

  • Review and update university orientation programming as a whole

Meets monthly during academic year; as needed in summer

Parking & Traffic

  • Review appeals of parking violations.
  • Review parking regulations and make recommendations for change.

Meets once/week during academic year

Retention

  • Provide leadership in the study and promotion of learning and successful degree completion by LSSU students

Meets every other week during academic year

Sabbatical (Contractually Defined)

Membership

The Committee shall be comprised of two Deans appointed by the Provost and five faculty members elected by the faculty. The five faculty members shall be elected as follows: one from the College of Arts, Letters and Social Sciences; two from the College of Natural, Mathematical and Health Sciences; and two (but no more than one faculty member from any given area) from the following areas combined:  College of Business and Professional Studies, College of Engineering and Technology, and Academic Services. 

Charge

  • Review sabbatical applications and make recommendations on allocation of semesters available

Meets once or twice a year after sabbatical applications are submitted

Safety

Mission Statement

Identify safety hazards/problems with input from the campus community and provide realistic solutions.  Provide continuous awareness of safety behavior through education and training to create a safe work/learning environment for employees, students and guests of the campus community.

Charge

Promote health and safety for the campus community at Lake Superior State University; reduce risk and occurrence of workplace accidents and injuries and minimize insurance costs.
Meets irregularly. Has yet to meet this year.

Scholastic Standards

  • Recommend policies on academic, credit, grading, probation and dismissal of students
  • Approve substitutions or waivers of general education requirements
  • Review student scholarship, discipline, grading situations for at risk students
  • Review re-admittance requests from students

Meets at least once/semester

Sustainability

The mission of the sustainability task committee is to integrate sustainability into current operations and long-term projects and goals of the university. 

Meets every other week.

Title III

  • The Title III Steering Committee is responsible for ensuring the implementation of LSSU’s Title III Strengthening Institutions Grant, a five-year, $1.8 million program awarded to LSSU by US Dept. of Education in October 2013
  • The Title III grant lists five comprehensive strategies for strengthening the university:

Strategy 1

Implement Faculty Center for Teaching to facilitate use of best practices in teaching and advising, implementation of COP, coordinate with Audio Visual to acquire instructional technology, provide resources for faculty development and enhance innovation and certify faculty members’ development efforts.  

Strategy 2

Implement Advising Support for Students and Faculty to provide information resources on advising to faculty; provide students with information about how to get the most from their faculty advisors; work through the SLC in supporting of peer-mentoring regarding university engagement and becoming a self-directed learner.

Strategy 3

Implement a Student Learning Commons to provide students with programs and space for expanded peer mentoring and enhanced resources for learning experiences and general university engagement.

Strategy 4

Manage barriers by identifying ‘momentum points’ in student progression to degree completion, review policies and procedures in terms of their potential impact on those barriers, and make appropriate modifications.

Strategy 5

Improve cost-effectiveness of LMS by converting to open-source system.

 

The grant also specifies the goals and measurable objectives of the project for the five years of the grant:

Key Overall Goals and Measurable Objectives for the Institution

Overall Goals

Objectives

Specific Tasks and Methods Involved

Tangible Results

Academic Programs

Goal 1:  Improve the success rates of LSSU’s first year students

Objective 1:  By September 2018, increase retention of full-time FTIC students from 68% to 74%. (Baseline=68%)

Objective 2: By September 2018, increase from 0% to 50% faculty participation in COP. (Baseline=0)

Objective 3: By September 2018, 50% of lecture rooms will have updated technology. (Baseline=0)

Objective 4: By September 2018, 30% of faculty will have achieved local certification in teaching and/or advising. (Baseline=0)

Objective 5: By September 2018, increase from 0% to 50% faculty using resources available through the Faculty Center for Teaching (FCT). (Baseline=0)

Objective 6: By September 2018, increase 6 year graduation rate to 38%. (Baseline=33%)

Objective 7: By September 2018, increase percentage of faculty members using MAP-Works to 70%. (Baseline=30)

Objective 8: By September 2018, 55% of first year students surveyed will indicate they are accessing on-line tutorials about academic planning. (Baseline=0)

Objective 9: By September 2018, 35% of first year students will be working with a peer mentor. (Baseline=13)

1.  Establish a Faculty Center for Teaching to facilitate:

  • Use of best practices for teaching especially student active learning techniques and use of technology to support student active learning
  • Establishment of Faculty COP
  • More effective approaches for advising including optimal use of new retention strategies
  • Use of instructional technology to support student learning
  • Discussions, seminars & workshops held on teaching and advising
  • Acquiring of print/electronic resources available for faculty professional development 
  • Funding available for attending conferences
  • Funding available for innovative practices through a min-grant program
  • Creation of local certification program for faculty in the areas of enhancing student learning  and in advising

2.  Establish Enhanced First Year Advising program:

  • Increase student participation in retention management system
  • Increase faculty participation in retention management system
  • Provide enhanced advising resources for advisors and students including on-line tutorials for academic planning to help students get the most from their advisors

3. Establish a Student Learning Commons:

  • Provide increase student access to peer mentoring
  • Increase student access to support for student active learning within their classes
  • Enhance the physical location where students can access support services

74% of full-time, FTIC students who enter in the fall semester will return the following fall

All new faculty and 50% of veteran faculty will be involved in a Faculty COP

50% of lecture rooms will have updated technology.

30% of faculty will have achieved local certification in teaching and/or advising.

50% of faculty will make use of resources in the FCT.

38% of students entering fall 2013 will be on track to graduate in 6 years.

70% of faculty use MAP-works for advising

55% of first year students surveyed will indicate they are accessing on-line tutorials about academic planning

35% of first year students will be working with a peer mentor during their first year.

Institutional Management

Goal 2: Identify and remove policies and procedures that unnecessarily act as barriers to degree completion

Objective 10: By September 2018, 80% of policies and procedures will have been reviewed for their potential impact on degree completion. (Baseline=0)

4. Manage Barriers:

  • Staff in the Office for Advising, Retention and Orientation will facilitate an analysis of students’ individual academic and personal needs, including ‘momentum points’ in student progression to degree completion and review policy and procedures in terms of their potential impact on them

80% of campus policies and procedures that impact degree completion will be reviewed and appropriate recommendation

will have been made.

Goal 3: Improve cost efficiency in use of Learning Management System (LMS)

Objective 11: By September 2018, 100% of faculty who use LMS will be using Moodle. (Baseline=0).

5. Convert to open-source LMS:

  • Begin process of converting to Moodle as we approach end of current license with Blackboard™

100% of faculty who use LMS in their classes will be using Moodle.

Undergraduate Research

Membership

Membership is determined and then invited by the Provost with input provided by the Provost Council. The committee Chair is appointed by the Provost.

Meets as needed to review submitted proposals

University Service

  • Welcome new employees
  • Recognize special events in lives of employees i.e. marriage, birth of a child, death in family, illness, retirement, etc.
  • Plan LSSU Christmas Party

Meets quarterly.

Vetran's Affairs

  • Examine and report the need for a Veteran’s Affairs Committee/Office at LSSU
  • Evaluate and report the number of Veteran’s attending and working at LSSU over the past 10 years
  • Evaluate and report how Veteran’s are being served currently
  • Identify needs and additional services for Veteran’s on campus
  • Identify and Evaluate the need for organized Veteran events on campus
  • Provide a monthly report to the Shared Governance Oversight Committee on the progress of the committee
  • Develop and present a recommendation/report to maintain a Veteran’s Affairs Shared Governance Committee or to show feasibility for the development of a Veteran’s Affairs Office at LSSU
  • If the recommendation is to develop a Veteran’s Affairs Office, the report should include suggestions for the next steps, listing of the major obstacles, and estimates of any resources identified moving forward.
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