Policies & Procedures

For a list of Lake Superior State University business policies & procedures, please see the Human Resources website for more information.

Accounts Payable

Accounts Payable is responsible for the timely and accurate payment of University invoices including: purchase orders, blanket purchase orders, check requests, travel advances, travel expense vouchers and petty cash.

Beginning May 1, 2023 accounts payable payments will be processed Wednesday only of each week. Please have all invoices (PO approved and completed) and expense reimbursements (completed, approved, and verified available funds) into Accounts Payable by the Friday prior to the check run.

For questions or concerns regarding Accounts Payable please call Lauren Suppa at: 906-635-2086 or accountspayable@lssu or [email protected]

Useful Forms:

Tax Information:

Past Due Balances & Collections

Past due (or delinquent) account balances are the responsibility of the student and will be pursued to the fullest extent. As a state University there is no statute of limitations on what is owed to Lake Superior State University. A hold will be placed on a student’s account for any past due balances preventing the student from: registering for classes, receiving a transcript or a diploma.

Please contact LSSU as soon as possible to make arrangements for your past due balance:

Lauren Grobaski at: 906-635-2592 or [email protected]

Business Operations at: 906-635-2600 [email protected]

Budget Forms

Helpful Forms:

Vendors

Information for Vendors

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Lake Superior State University makes every effort to maintain a diverse resource of qualified vendors in our procurement development.

We highly value the vendor partnerships we have established, and we welcome the opportunity to develop new successful business relationships!

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Suggest a Purchase

We are happy to receive suggestions for items to purchase for the LSSU Library collection. LSSU users and community patrons are invited to use the Suggest a Purchase link on our Primo page (you will be prompted to log in — contact [email protected] if you need help!) to suggest an item for the library to purchase. We will take suggestions under consideration, but do not guarantee that suggestion will result in the item being purchased for the library’s collection.

Renew Borrowed Materials

Renewing Materials Online

Go to LSSU Library’s Primo Search and click the Sign In to Primo link in the upper right corner of the screen.
LSSU patrons (students, faculty, staff) should click the LSSU Login button; community patrons should click the Community Login.
LSSU patrons: enter your LSSU computer network username and password into the fields and click Login;
Community patrons: enter your assigned username and password into the fields and click Login. If you do not know what your username and password are, contact [email protected] for help.
Once you are logged in, click your name in the upper right corner of the page.
Click the My Loans link in the list that drops down.
Click the Renew button next to an item to renew it
OR
Check the checkbox next to each item you wish to renew, then click the Renew selected button
OR
Click the Renew All link above the list of checked out items to renew all at once.
Any items that are eligible for renewal will be renewed, and any ineligible* will display a message as to why renewal was not allowed

*Items that have recalls or holds on them or that have already been renewed more than twice are ineligible for renewal. In addition, if you have more than $5.00 in fines on your account, you will be unable to renew materials until your account is below the $5.00 threshold.

Learn more about LSSU Library’s circulation policies.

Travel

Travel Information

Spirit of Travel Regulations

All University travelers seeking reimbursement should incur the lowest reasonable travel expense and should exercise care to avoid impropriety or the appearance of impropriety, including the public perception that a business trip has been taken for personal reasons. If a circumstance arises that is not specifically covered, either the most conservative course within the “spirit” of the travel regulations shall be adopted or consultation for guidance with the Vice President for Finance and Operations should be pursued.

2024 Mileage Reimbursement

The mileage reimbursement has increased from 65.5 cents to 67 cents per mile effective January 1, 2024.

Federal Travel Resources

Forms & Documents

Receipt Submission

When submitting an employee travel expense voucher, receipts are required for all expenses (except per-diem and bridge toll). Receipts smaller than 8.5″ x 11.0″ should be affixed with tape to one or more sheets of letter-size paper and attached to the employee travel reimbursement voucher. All receipts should be identified and organized in such a manner that they can be readily reconciled with the expenses listed on the accompanying voucher.

LSSU Travel Guidelines

LSSU Policy 3.22.2 – Travel and Expense Policy

Questions or Assistance:

For questions or assistance please contact the Business Office at: 906-635-2600 or [email protected]

Basic Flexible Spending Account

BASIC Flexible Spending Account (FSA) Summary Plan Description – Please See Human Resources Office
Flexible Spending Account

Page Category: Past Due Balances Collections

Policies & Procedures