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Congratulations, your proposal was awarded! After the notice of award is received, the official agreement will be sent to the University for review. The agreement can come in the form of a contract, cooperative agreement or another document. The full terms and conditions of the award should be examined by the PI and other relevant University offices such as the Office of Sponsored Programs, Office of Risk Management and the Purchasing and Business Office to identify any contract language that is not clear or could be potentially problematic.
All required budget revision should be completed in coordination with the Office of Sponsored Programs and the Business Office. Budget revisions should also be discussed with the proposal team to determine if budget adjustments will require modifications to the scope of work.
The agreement will be routed for signature through the Purchasing Office, gaining approval from the relevant University departments and then signed by an authorized signer of the University. A copy of the fully executed agreement will be returned to the Sponsor. Copies of the fully-executed agreement will be on file in the Office of Sponsored Programs, the Business Office and with the PI.
Next, the project PI should complete the REQUEST TO ADD NEW FOAPAL form to set up a new accounting code and submit to the Grants Accountant in the Business Office.
Business Office Contact:
Juliana Cox, Grant Accountant
[email protected]
(906) 635-2591
Project PI’s are responsible for the implementation of project tasks and deliverables as outlined in the agreement. The project PI should maintain ongoing communication with the Office of Sponsored Programs and the Business Office throughout the project period.
| Who | Award Management Task |
|---|---|
Office of Sponsored Programs |
Maintains central database of all University grants and contracts Coordinates with project PI/PD and Grants Accountant on all contract agreement questions, no-cost extension requests, project reporting and project closeout Communicates with funding Sponsors, as necessary Maintains the University’s online Sponsor accounts Assists with reports and tasks, as appropriate Drafts award and achievement press releases and coordinates with the LSSU communication team Provides ongoing assistance to Grant Administrator throughout the project period |
Grants Accountant |
Creates and classifies account number based on terms and conditions and sources of funds Provides assistance to Grant Administrator with obtaining information for reports Facilitates resolution when grant rules conflict with LSSU policies and procedures Reviews final financial report comparing it to the general ledger to make certain report will withstand an audit Submits final financial report Draws/invoices grantors for funds |
Grant Administrator |
Requests account number from Grants Accountant and submits documentation supporting terms and conditions of award Has authority over account activities ensuring that they are within the University and grant guidelines Authorizes project expenditures Monitors grant account activity Responsible for preparing project reports and for the information contained in financial reports Responsible for communicating any changes in terms and conditions to Grants Accountant and Office of Sponsored Programs Consult with Grants Accountant regarding financial data collections/submission Submits final financial data to Grant Accountant for review |
All federal grant awards require compliance with the U.S. Office of Management and Budget (OMB) Uniform Guidance.